Signing procedure

WHAT ?
The signing of the contract by both parties is a necessary element to conclude the contract in writing.

HOW ?
The signed contract is a proof of the arrangements made by and between the parties and would be crucial esp.  in case of any disputes

WHEN ?
After the contract is processed within Neula (former MAKIGAMI), the contract is ready to be submitted for signatures.

WHO?  
Persons authorized to conclude the contract and sign the contract are:

  1. persons indicated in the National Court Register - e.g. a board members, proxy (if the other party ia a company)
  2. Attorney-in-fact - a person who has a power of attorney to represent a given entity

IMPORTANT: the power of attorney document must be verified by the Legal Department.
The current content of the company's National Court Register can be found on the portal run by Ministry of Justice

... SO HOW ?

You can obtain all signature in two ways: 

  1. The parties sign the original contract on paper or
  2. The parties submit their signatures electronically with DocuSign

 

Electronical signatures with DocuSign

In PAYBACK we uses the DocuSign * tool to obtain electronical signatures.

 

IF YOU WANT TO USE DOCUSIGN, SEND AN E-MAIL TO THE ADDRESS  DOCUSIGN@PAYBACK.NET   WITH THE FOLLOWING DATA:

 

NDA Agreement

 

Other AGREEMENTS

 

Final content of the contract

(WORD document)

      attached

attached

Data of the person authorized * to sign:

 

name

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surname

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position

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adress email*

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phone number

 

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An electronic certificate sent to both parties to the contract, recording the IP addresses from which the documents were approved is a confirmation of successfully signed agreement. After receiving it, the parties can be sure that the written contract has been concluded.

 

REMEMBER :

* If you decide to sign the contract with DocuSign, each party to the contract must sign through the DocuSign system.

  • It is not possible to use two different tools to obtain electronic signatures,
  • none mix of "by hand" and "ellectronical" signatures is possible 

* A change of the person authorized to sign the contract on the PARTNER / VENDOR initially indicated inthe request tor DocuSign signature procedure requires NEW PROCESS   

* The indicated e-mail address must belong to the person authorized to sign the contract. The file with the contract to be signed via DocuSign must be sent directly to the person authorized to sign - it is not possible to indicate a contact person on the PARTNER / VENDOR side or an assistant, etc. in order to make an FW to CEO / PROKURMENT, etc. 

The tool does not require our PARTNER / VENDOR to install the program, log in or have a permit. 

 

The DocuSign tool is maintained by  Anna Gos and Dominika Tyc .