The process of accepting and signing of documents covers ALL PARTNERS (CUSTOMERS) and  ALL  SUPPLIERS (VENDORS) contracts.

How to process a contract in PAYBACK? Here are 5 steps to get you there.

STEP 1 : Check the Entrepreneur's Data

Current data on the other party to the contract (e.g. persons authorized to conclude the contract, NIP number, KRS number, company seat address) can be found online for FREE on the following OFFICIAL websites:

• https://ems.ms.gov.pl/krs/wyszkujepodmiotu - when the party to the agreement is a company 
• https://prod.ceidg.gov.pl/ceidg/ceidg.public.ui/search.aspx - in the case a contract shall be concluded with the natural persons who runs a business.

STEP 2 : SCREENING

Each NEW PARTNER and SUPPLIER  is subject to verification and approval by AMEX before ordering any services and before starting any cooperation. We send a request for screening only ONCE, ONLY during the first contact with a given company.

The confirmation scan from CADENCE is a necessary attachment to start the CCC (Contract Control Check) process in Neula.

STEP 3 : Contract Control Check in Neula

Each signature requires a CCC ( Contract Control Check ) FORM , which we fill in in Neula system (former Makigami). The person who is the "owner" of the contract, ie the one who generated the need for the contract, is responsible for starting a process in Neula system. The filled form form Neula accepted by all required persons is necessary for the original document to be signed.

STEP 4 : Signatures 

After the contract is processed in Neula, you need to collect all signatures on the accepted document. You may collect either the paper or electronical signature of your document.The tool we use to obtain electronical signature in PAYBACK is called DocuSign . 

STEP 5 : Archiving documents 

FURTHER DETAILS CAN BE FOUND IN THE APPROPRIATE TAB. IF YOU DID NOT FIND THE ANSWER, PLEASE CONTACT US!