The upcoming contests should be reported to the Accounting Team at the planning stage, in order to identify any tax risks and payment deadlines.

To complete the documents related to the competitions, you must prepare:

• the Rules of Procedure (in cooperation with Legal), Contracts,
• the Award Acceptance Report, and
• additional documents/information specific to the marketing action.

It is our company's responsibility to properly identify the costs and tax obligations of the competitions organized. 

Therefore, it is important that the person who organizes the contest folllows the rules.

After the competition is completed, you must send a complete email to the Accounting Department  (the email is forwarded for tax calculation to an external company).

Mail must include the name of the contest and the date of issuance of prizes.

Mandatory attachments are:

• the rules of procedure of the competition,
• a list of winners (card numbers or other identifiers are sufficient),
• date and type of rewards submitted.
• possible explanations e.g: 1st edition, value of rewards or points.