SANDWICHES & LUNCHES

Monday-Friday around 10.00-11:00 AM, the catering shows up at our Reception with sandwiches, salads and lunches. Information about food arrival is sent via MS Teams (PAYBACK Polska).

All kinds of requests for catering / ordering lunch / morning cookies (requiring processing of the order, arranging a delivery or EPR for payment) should be sent to recepcja@payback.net with 2 DAYS IN advance (and if necessary, after prior notification to the AMEX Entertainment Database).

COURIERS

ATTENTION! All documents|packages should be delivered at the Reception as “ready to be sent” - PACKED (well enough to secure transportation) and ADDRESSED by the SENDER.

Shipments in WARSAW are made within 3 hours from the moment of the courier notification. Documents|parcels should be delivered to the Reception by 3:00 PM latest to assure the same day delivery.

DOMESTIC shipments are made with one working day (but it may be even up to 3 days). Documents|parcels should be delivered to the Reception by 2:00 PM latest.

Each FOREIGN shipment requires confirmation from the courier regarding costs and possible delivery date.

Incoming parcels (business and private) are waiting for IMMEDIATE pick up from the Reception Storage (you will be informed about your delivery via MS Teams).

POST

ATTENTION! All letters should be delivered at the Reception as “ready to be sent” - PACKED and ADDRESSED (preferably using company’s labels available in the Reception Storage, the same as all kind of envelopes) by the SENDER.

Every Tuesday and Friday correspondence is picked up by the Post Supplier. Please leave your letters on the "POST" shelf in the correspondence cabinet at the Reception by 11:00 latest.

Incoming letters are left for your attention in the correspondence cabinet at the Reception. Please check it, while you are in the office.

Designation of letters:  

R – registered letter

ZPO – letter with confirmation of receipt

PRIORYTET (blue label) – priority letter

SUBSCRIPTIONS

Administration is also responsible for company’s SUBSCRIPTIONS (both traditional and online access to publications/press) and the purchase of trade BOOKS.

Currently we have the following active subscriptions:

• FORBES
• GAZETA WYBORCZA
• HARVARD BUSINESS REVIEW
• NOWA SPRZEDAŻ
• PULS BIZNESU
• RETAIL INDEX
• SZEF SPRZEDAŻY
• THE ECONOMIST

If you need any additional, please contact Anna Gos.

PAYBACK’s Library can be found next to Marcin’s office. You are more than welcome to use its resources!

CONFERENCE ROOMS 

Click here to learn How to book a conference room?

External conference rooms: Wola, Praga, Mokotów and Bielany - are equipped with TV sets. Moreover Praga, Mokotów and Bielany (which can be connected) are equipped with a video conference system, sound system and a projector (bimer).

External meetings always take precedence over internal meetings.

Wawer conference room is dedicated to RECRUITMENT MEETINGS, and these have an absolute priority over other meetings.

RULES FOR ORGANIZING MEETINGS ... THEREFORE WE RESPECT OURSELVES AND OUR TIME:

• The meeting owner is responsible for BOOKING THE ROOM in the Outlook Calendar and to include in the invitation full list of attendees. WITHOUT BOOKING, it is not allowed to use conference rooms, even if they are free at the moment.
• Each invitation for the meeting should include, in the title field, the appropriate mark: INT for internal meetings or EXT for external meetings.
• Please remember that all external guests who come to our office should be invited to our Building via the Connected by Skanska application: https://toolbox.loyaltypartner.com/index.php?id=907&L=1
• It is forbidden to organize external meetings in the Directors' rooms. It is also not allowed to invite EXTERNAL GUEST to the open space area.
• After each meeting, please take cups, empty bottles and materials from the conference room and wipe off the boards/flipcharts - that is, leave the room as you would like to find it, when you start your own meeting. Please bear in mind this is in accordance with the principle of confidentiality.
• If you need a POINTER or a JABBRA for your meeting, please come to the Reception.

RECEPTION STORAGE AND OTHER COOL STUFF

The Reception Storage is a place where you will find ENVELOPES, COURIER PACKAGING and COMPANY STICKERS, ADHESIVE TAPE, COFFEE BEANS AND A FIRST AID KIT. You will find there all LOST&FOUND items as well.

PAYBACK UMBRELLAS are placed in different spots in the office - if it is raining and you have not taken your umbrella from home, you are more than welcome to rent one out. But please remember to return it the next time you are in the office… in case of another raining day:)

TAXIS

Employees can use the FREE NOW mobile application for cashless trips with taxis (our dedicated provider of taxi services).

The trip at the company's expense apply only to BUSINESS PURPOSES.

As part of the FREE NOW network we have possibility to use cashless trips not only in Warsaw, but also in Kraków, Gdańsk, Gdynia, Sopot, Katowice (Silesian agglomeration), Łódź, Poznań, Wrocław, Bydgoszcz, Lublin, Rzeszów, Białystok, Częstochowa, Toruń, Szczecin, Olsztyn, Radom, , Kielce, Gorzów Wielkopolski, Zielona Góra, Bielsko-Biała, Koszalin, Tarnów, Elbląg, as well as in Munich, Rome and London (more at: https://free-now.com/pl/pasazer/europie/ ).

Below are 2 simple steps to get started with FREE NOW application and all necessary instructions.

STEP 1 - download the FREE NOW application from the Google Play store or the AppStore and register the passenger account at the business address (@ payback.net). If you already have it installed, skip this step.

STEP 2 - you will receive an invitation to your business e-mail address "Invitation to FREE NOW Business", which you must accept and log in using the data from the passenger's account - or those that you used in STEP 1, and if you had an account before, then the e-mail address from this account (the system will add the data for business trips to your previous account).

In case of any problems with payment during the ride, please advise the driver that you are the BUSINESS PARTNER(with Loyalty Partner Polska company name) and ask for the contact with the FREE NOW office.

In case of any problems with the functioning of the mobile application or password rest, as well as any lost items, please contact FREE NOW directly by pomoc@free-now.com.

INSTRUCTIONS:

FREE NOW_instruction of account connection - if you already have the application

FREE NOW_instruction - order with payment by company account

FREE NOW_instruction - order with payment by the company account_SHORT

BUSINESS CARDS

Business cards are ordered by Kinga, depending on the demand (usually every quarter).

The order fulfillment time does not exceed 2 weeks.

If anything is needed, please send an email to recepcja@payback.ne

ORDERS|SUPPLIES

Our Reception takes care of all orders like: KITCHEN supplies, STATIONERY, COFFEE, WATER, delivery of FRUITS, COOKIES and CATERING for company meetings.